CPCU SOCIETY
Cincinnati Chapter

Board Meeting Minutes
January 4, 2002

Attendees: Bob Braun, Brian Wood, Bernie Nachtrab, James Henry, Heather Bolyard, Dorothy Glancy, Eli Shupe, James Meyer, Stephan Perry, Nancy Moore, Diane Richardson

Bob Braun called a cyber-meeting. The minutes of this meeting include reports plus an addendum received Jan. 21, 2002.

I. Review of 12/07/01 minutes: The minutes should be clarified: the motion to continue our contract with CIB and renew for another year was approved.

II. Finance report: Bernie Nachtrab reports that CIB agreed to renew without changes. The contract will be executed in January. At this point there is an I-Day deficit of $1,672.64. Income was $15,585; expenses $17,257.64.
Notes: (1) The Gradison Money Market Account is currently paying .52% instead of the historical rate of 3 to 5%. Estimated total interest will be only about $820 instead of estimated $1,500 previously considered in the budget. Remaining income is from Scholarship Funds, which are restricted and not available for general use.
(2) The overall deficit in Budget v. Actual or income statement is due to dues check not yet received from National; that usually begins to flow in March.
(3) Current cash balance in bank account is lower that it should be due to payment of I-Day expenses. Funds moved from Gradison will adjust this.

III. Officer reports: Brian Wood stated he had nothing to report.

IV. Committee reports:

Education: Dorothy Glancy reports letters have been sent to instructors regarding spring classes. Books have been ordered for the instructors. Letters, class schedules, and registration forms will be mailed week of 12/31 to prospective students. Spring class information has been posted on the internet. Instructors for fall classes have been paid with the exception of a final payment for Jack Twomey (mid-January) after his review session is completed.

Scholarships: Eli Shupe will be mailing scholarship applications to several colleges in the near future. Jim Meyer adds that Eli will be assuming lead role for scholarships under his guidance.

Good Works: Nancy Moore reported that we were assigned a mother with a 3-year old for Christmas. She purchased gift and grocery items and the Chapter included a $20 gift certificate to Kroger's. The money came from the I-Day raffle. Insuring the Children also received $77.
Valley Interfaith is under new leadership and Nancy is still trying to link with the person overseeing the donation program. After she does, she will let us know about what linens are required. Insurance Women of Greater Cincinnati will be assisting.
Nancy has sent inquiries to all who participated in funds for the High School Scholarship program last year and will see if CAIFA wants to join in this. The goal is to have fliers drafted and mailed by the first of February. The presentations at the All-Industry event in May worked well, and that would be the intent.
Nancy would welcome comments, suggestions, or volunteers for any of the above activities.
Update received 1/21: Delivery to Valley Interfaith now appears to be 02/02/02 or 02/09/02. Big Lots has a limited supply of blankets, so we may have to fill in with other linens and clothing such as socks and underwear. We can take in "gently used" coats and other men's clothing, which was noted as a special need, so if anyone can collect and then participate in the delivery, that would be welcome.

Agency Section: Nothing to report.

Programs: Jim Henry attached the updated program schedule for the remainder of the year. The next program is February 12th; the topic is "The State of the Reinsurance Market" presented by ERC. Decent attendance is to be expected, given the topic. February 22nd is the Turfway Event. The March meeting, on Ethics, will be held on the 21st to coincide with the Northern Kentucky Independent Agents monthly event.
Fliers for these two events will be sent out shortly. Get in touch with Jim if there are any questions.

Continuing Ed and CPD: Heather Bolyard says the letter on CPD will go out this month.

Membership: Stephan Perry hopes that by now all have paid their 2002 dues. If not, please do so as soon as possible (to save Stephan a phone call!). In February, he will begin asking for volunteers to assist in the phone campaign to encourage forgetful CPCU members to pay their dues (and updating e-mail address, mailing address, phone numbers, etc.). Last year he divided the list by company, and several members assisted him in calling delinquent members; that procedure seemed to work well.
In addition to encouraging and maintaining membership, the CPCU society would like us to conduct a member survey. The survey would provide feedback from members regarding their overall satisfaction with the CPCU Chapter, meetins and activities. Is anyone else working on a chapter survey? If not, let him know if anyone would like to volunteer in creating this. This offer expires soon, so don't delay!
From Eli: I did a survey when I was Membership Chair; I may still have a copy you could use as a basis for yours.

V. Other Business: Eli reports the e-mail list is proceeding to test stage as soon as he receives replies from two company reps regarding a review and correction of their respective lists.

Eli asks what the status of the NAIW convention booth is.

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